Exempt: No
Department: GIS & Cadastral Services
Reports To: Senior Director, GIS & Cadastral Services
Location: Titusville Office
Grade: Admin 1 ($26,000 - $35,000 DOE)​

GENERAL DESCRIPTION OF POSITION

Under the general direction of the Department's Senior Director, performs skilled analysis and data entry work involving changes to the tax roll ownership files as prescribed by recorded legal instruments. The ability to operate independently and as a team member with current knowledge and understanding of legal instruments, legal descriptions, and detailed data entry with a high degree of accuracy is critical. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviews recorded legal instruments (lot & block deeds, metes & bounds deeds, probates, death certificates, certificate of title, etc.) to determine if they constitute a valid contract and enters the applicable data using the prescribed format into the ownership file.
• Evaluates chain of title on recorded legal instruments, in order to convey the appropriate amount of interest and determine the effect on title.
• Conducts on-line research from various resources (Brevard County public records, State of Florida Division of Corporations, etc.) to verify grantors, legal descriptions and history to establish a correct chain of title.
• Notifies involved attorneys and title companies when chain of title errors are discovered within legal instruments.
• Provides assistance to all PAO staff, attorneys, title companies, the public and other governmental agencies by answering inquiries regarding title of property as best as can be determined from the public record.
• Perform any other related duties as required or assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE
Equivalent to four years high school, and two (2) years of progressive experience involving title and property transactions for a title company, real estate attorney, paralegal, real estate brokerage firm or other similar employer, or equivalent combination of education and experience.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
None.

SUPERVISORY RESPONSIBILITIES
None.

COMMUNICATION SKILLS
Ability to read and understand simple instructions, short correspondence, notes, letters and memos; Ability to write simple correspondence. Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence. Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations. 

CRITICAL THINKING SKILLS
Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature. 

SUPERVISION RECEIVED
Under immediate supervision, performs general assignments of work, with periodic check of performance by supervisor. 

PLANNING
Limited responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work operations. 

DECISION MAKING
Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance; the latter of which would affect the work operations of other employees and/or clientele to a moderate degree. 

MENTAL DEMAND
Moderate mental demand. Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; operations requiring intermittent directed thinking to determine or select materials, equipment or operations where variable sequences may be selected by the employee. 

ANALYTICAL ABILITY / PROBLEM SOLVING
Moderately repetitive. Activities with slight variation using a definite set of processes or directions with some degree of supervision. Choice of learned things in situations which conform to clearly established patterns and modes. 

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
Regular use of complex machines and equipment (desktop/laptop computer and software and associated equipment.

ACCURACY
Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned. Errors might possibly go undetected for a considerable period of time, thereby creating an inaccurate picture of an existing situation. Could cause further errors, losses, or embarrassment to the organization. The possibility for error is always present due to requirements of the job. 

PUBLIC CONTACT
Regular contacts with patrons, either within the office or in the field. May also involve occasional self-initiated contacts to patrons. Lack of tact and judgment may result in a limited type of problem for the organization. 

EMPLOYEE CONTACT
Contacts of considerable importance within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties. Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others. 

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Florida Driver's License

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Professional certification and licensing involving title and property transactions for a title company, real estate attorney, paralegal, real estate brokerage firm or other similar employer is preferred.

SOFTWARE SKILLS REQUIRED
Intermediate: Alphanumeric Data Entry, Database, Word Processing/Typing

PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is continuously required to stand, sit, use hands to finger, handle, or feel, reach with hands and arms, talk or hear; frequently required to walk; and 

The employee must occasionally lift and/or move up to 50 pounds, regularly lift and/or move up to 25 pounds, continuously lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. 

ENVIRONMENTAL CONDITIONS
There are no harmful environmental conditions that are present for this position.

The noise level in the work environment is usually moderate.​

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all job duties listed and some incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description.

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